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Senin, 28 Desember 2009

How to Get Thunderbird Email Messages Into Outlook

Since Mozilla Thunderbird has no function for exporting emails, getting your messages into another program is challenging. This method retains the original sender and send date information.
  • Steps
  1. Open Thunderbird.
  2. Select the messages you want to export to Outlook. How many you can export will depend on the size of each message and its attachments as well as the capability of your Internet connection and provider.
  3. After selecting the messages, right click and select "Forward as Attachments." A new mail message will open up with the email messages you selected as attachments. Enter the email address you are using with Outlook and press send.
  4. Open Outlook and click Send and Receive.
  5. Open the email containing the email message attachments and move this active window down a bit on your screen so you can see your main inbox area in Outlook.
  6. Select all the email attachments in the message and drag them from the active email into your Outlook Inbox folder, or whichever folder you wish to have them in.
  • Tips
    Make sure that you have disabled auto send/receive in Thunderbird before you start, or you may end up receiving messages you want to get in Outlook in you Thunderbird program.
Source: www.wikihow.com

Minggu, 27 Desember 2009

How to Manage Email Using Microsoft Outlook Rule

It sounds simple. But is it? Are you doing the right steps? There is a way to manage email using Microsoft Outlook Mail Folders, but it is not always obvious how to do it effectively.
  • Steps
  1. Identify individuals or groups of people you regularly get email from.
  2. Identify individuals or groups of people you regularly send email to.
  3. From Outlook Mail, Actions, Rules and Alerts, create new rules for each individual group or person you regularly receive email from and direct these emails to be moved to a specific folder under the Inbox folder.
  4. Determine whether you want to A) be alerted when you receive a special message from this individual or group and/or B) mark it as read immediately. Review the other action options to see whether they can further assist you.
  5. Create new rules for each individual group or person you regularly send email to and direct these emails to be moved as a copy of the email you are sending to a specific folder under the Sent folder.
  6. Based on priority, decide when and in what order you want to stop processing a rule. This is particularly important when working with rules that deal with emails you send -- otherwise you will be saving multiple copies of the same email.
  7. Have one sent rule at the bottom of all of the sent rules with Stop processing. This rule will catch all emails that did not get placed into individual subfolders.
  8. On an ongoing basis, evaluate the Sent emails that go to the Sent folder that do not get moved to another subfolder. The number of messages in the Sent folder can indicate when it is time to create new subcategories of sent email.
  9. On an ongoing basis, evaluate the Inbox emails that go to the Inbox and are not moved into another subcategory. The number of messages in the main Inbox folder can determine when it is time to create new subcategories of received email.
  • Tips
  1. The key to managing email using Microsoft Outlook is learning how to create email categories and prioritize your emails -- think of it as pruning and weeding your email garden -- so you can benefit from the flourish of information you have available.
  2. Once the Sent and Received emails are categorized, it is easier to see where "email growth" is coming from and decide where to prune and create new branches.
  3. For example, advertising emails may be worth reviewing when they first arrive, but they soon go stale and can be removed. Bank notices and receipts you may want to hold on to longer.
  4. For the folders you create for Sent mail, you will want to adjust the view (right click on the display/sort bar of the folder, Customize Current View, Fields...) to remove the From and Received and add the To and Sent field.
  5. You may also want to add other useful fields to your folder's view. Size allows you to see and sort by the size of the message. You may decide to unburden your email folders of larger emails and manage them outside of email (i.e., save important attachments or save an entire email to location outside of Outlook).
  6. Consider changing the properties of folders to show the Total Number of Items rather than the Total Number of Unread Items, particularly, if you are already getting alerts for important new messages being received.
  7. Need help with spam in Outlook? spambayes. It's quick. It's easy. It's free.
  • Warnings
  1. When the number of messages in a folder approaches a certain number (50? 100? 200?), it is time to evaluate weeding, pruning, subcategorizing your emails in that folder.
  2. You should make your home version of Outlook your test case for creating Outlook email rules before you make changes to your work version of Outlook (or vice versa, depending on which you care about more).
Source: www.wikihow.com

Jumat, 25 Desember 2009

How to Migrate Microsoft Outlook Xp/2003 Settings to a New Pc

Previous versions of Outlook allowed you to export your email account settings using a wizard. Outlook XP 2003 no longer sports this option. In this wikiHow we will describe a workaround that allows you to migrate your email accounts, either one or many, from an old PC to a new one by using Outlook Express as an intermediary step. The migration procedure described here also leaves you with a backup of all your existing email account settings.
  • Steps
  1. Open Microsoft Outlook XP/2003 on the old PC and wait until it has finished downloading email.
  2. Disable your Internet connection or turn off Send/Receive email in Outlook XP for the rest of the process:

    1. Navigate to Tools->Options->Mail Setup.
    2. Uncheck the box Send Immediately When Connected.
    3. Click the Send/Receive button.
    4. Uncheck the box Schedule an Automatic Send/Receive Every.... The copy of Microsoft Outlook XP/2003 on the old PC will no longer automatically check for email.
  3. Disable email checking in Outlook Express on the old PC:

    1. Open Outlook Express (OE).
    2. Select Tools->Options->General.
    3. Uncheck all boxes under Send/Receive Messages.
  4. Do the same on the copy of Outlook Express and Outlook 2003 installed on your new computer.
  5. Migrate your Personal Folder File (.pst ) using the Import/Export wizard in the old copy of Outlook 2003.
  6. Migrate your rules:

    1. Go to Tools->Rules and Alerts->Options.
    2. Click the Export Rules... button.
  7. Migrate your Safe/Blocked Senders lists:

    1. Go to Actions->Junk E-mail->Junk E-mail Options.
    2. Click the appropriate tab.
    3. Select the Export to File... button.
  8. Open Outlook Express on the old PC if it is not already open.
  9. Navigate to File->Import->Mail Account Settings in OE.
  10. Select Microsoft Windows Messaging for Exchange or Outlook as the email client to import.
  11. Click Next.
  12. Select the account you wish to transfer and click Next.
  13. Select Accept Settings and click Next.
  14. Click Finish.
  15. Repeat the steps above and import each account you wish to transfer to the new PC into to Outlook Express on the old PC.
  16. Go to Tools->Accounts in OE when you are finished importing all your email accounts.
  17. Click the Mail tab.
  18. Select the email account you wish to transfer to the new PC.
  19. Click the Exportbutton.

    • OE only allows one account to be exported at a time; you have to export accounts individually.
  20. Save the exported files to their own folder.

    • The files in this folder can also serve as a backup.
  21. Copy this folder to the new PC.

    • You can choose to share the folder, rather than copy it.
  22. Open Outlook Express on the new PC.
  23. Select Tools->Accounts.
  24. Click on the Mail tab.
  25. Select Import.
  26. Choose the email account you wish to transfer to Outlook 2003 on the new PC.
  27. Click Open.

    • Repeat this step for all accounts if you have more than one.
  28. Open Outlook 2003 on the new PC.
  29. Select File->Import and Export->Import Internet Mail Account Settings.
  30. Click Next.
  31. Select Microsoft Outlook Express as the email client to import.
  32. Click Next.
  33. Select the account to import and click Next.
  34. Update any account information as needed.
  35. Click Next.
  36. Continue until you reach the Internet Mail Login page.
  37. Enter the password for that email account.
  38. Repeat this import process for each email account.
  39. Close all programs and re-enable your Internet connection when the migration is complete.
  40. Test each account you have migrated to the new PC.

    1. Navigate to Tools->Email Accounts.
    2. Select View or Change Existing Email Accounts.
    3. Select the account you wish to test.
    4. Click on Change
    5. Click Test Account Settings on the next page.
  41. When you are satisfied that the accounts are working on the new PC they can be deleted from the old PC unless you wish to maintain them as a backup.
  • Tips
  1. Migrate your Personal Folder File (.pst) and Rules before migrating email Accounts.
  2. If you do not have Outlook Express installed on your system:

    1. Go to the Add/Remove Programs control panel.
    2. Select Add/Remove Windows Components.
    3. Choose Outlook Express.
  3. Be sure to correctly install and activate Microsoft Outlook XP/2003 on the new PC.
  • Warnings
    Disable your Internet connection to prevent email Sending/Receiving. By default Outlook and OE are configured to send/receive email when opened. You do not want to download email during the process of migrating to the new PC.
Source: www.wikihow.com

Selasa, 22 Desember 2009

How to Organize Using Microsoft Outlook 2003


  1. Flag new mail with different colors for follow-up later. Do this by right-clicking on the mail. After follow up, simply click on the flag to turn it into completed item.

  2. Organize your receiving emails by moving them to different folders Go to Tools >> Rules and Alerts >> New Rule. By using Rules, you can automatically delete unwanted e-mails or move them to junk folder.
  3. Archive your old emails into personal .pst files. It's good to store yearly emails into separate file. Go to Tools>>Options>>Mail Setup>>Data files
  4. Keep your dates in order. Click on any time slot in the Calendar and begin typing. It will alarm you before the event or you can simply print out what’s in schedule.
  5. Organize meetings. Simply select a time on Calendar, create an appointment, and select people to invite. When the meeting notice is sent to invitees by e-mail, each will receive a meeting request. On Opening they can accept, or decline meeting by clicking.
  6. Build a digital rolodex. Simple choose "add new contact" in the Contacts tab and type in e-mail address, street address, multiple phone numbers, add picture for people and businesses you communicate with.
  7. Keep track of tasks. Tasks are more like a calendar; tasks can occur once or repeatedly, create a reminder of tasks by alarm. You can also send tasks to other peoples as well.
  • Tips
  1. To add reminder to an email message, simply select the email and drag it to the Calendar icon. A new Appointment form launches that includes a Subject line and the email's contents in the Notes area.
  2. If you don’t like a subject of incoming mail, open the mail, type the subject and save it.
Source: www.wikihow.com

Sabtu, 19 Desember 2009

How to Organize Yourself Using Microsoft Outlook

How you can free up time by being organized in Microsoft Outlook. This requires discipline but mostly organization of the program and what you do with the tools.

  • Steps
  1. The first thing that needs to be done is to turn off new email notification. To do this, Pull down the File menu, select Tools, then select Options. The options window will open. On the Preferences Tab click on the "E-mail Options" button. In the options window that opens, click on the "Advanced E-mail Options" button. In the options window that opens, look in the "When new items arrive in my inbox" section. De-select all the options.
  2. Make the calendar your default view in Outlook. It will provide you with a view of scheduled work for the day. To set calendar as your default view, pull down the File menu, select Tools, and then select Options. In the Options window, select the "Other" tab, then click the "Advanced Options" button. In the "Advanced options" window, lookin in the "General settings" section and click on browse. The select folder will open. In the "Select Folder" window, select "Calendar" and click OK three times.
  3. To include your tasks in the default window, pull down the File menu and select View, then select Taskpad.
  4. To view only tasks due today, pull down the File menu and select View, then select "Task pad view", then select "Today's tasks".
  5. Schedule a specific time each day to view your emails. Set 2 to 3 times a day to work with your emails, and don't look at them at any other time. Emails are a distraction and keep you from getting real work done.
  6. Whenever you read emails, always clear out your Inbox. There should never be anything left at the end of the email session. To clear out your inbox, you must decide what to do with each email. You have four choices: Delete, defer, delegate, or do.
  7. If you have dealt with the email, delete it.
  8. To defer an e-mail, create a task by dragging the email onto the task button in the bottom left corner of Outlook. A task will automatically be created; select a start date and time, and a due date and time, then save it.
  9. To delegate an email, create a task and assign the task to another individual or forward the email to another individual.
  10. The last choice is do whatever the task is that the email requires. If you do it, delete it from your inbox or move it to a personal folder where you keep old dealt-with emails.
  11. To block off time in your calendar, drag and drop an email onto the calendar button in the bottom left corner of Outlook. A meeting notice will open. Enter the time and date you want to block off, then save it. A copy of the email will be included with the meeting notice. Delete the email from the inbox or move to a personal folder.
  • Tips
    The main thing is to not be a slave to your emails. By turning off the new email alert and using the calendar as the default view, you can keep your focus on your work.
Source: www.wikihow.com

Senin, 14 Desember 2009

How to Quickly Access Your Calendar Using the To Do Bar in Microsoft Outlook 2007

Accessing your calendar in Microsoft Outlook isn't a tough thing to do. However, you can use the To-Do Bar in Outlook 2007 to quickly jump to future dates without navigating away from your Inbox look. It's an easy and powerful feature, and this brief article will highlight how it can be used.
  • Steps

  1. Locate and familiarize yourself with the To-Do Bar's mini calendar. By default, the To-Do Bar is displayed on the righthand side of the Outlook application, and you'll find the mini calendar at the top.

    The To-Do Bar will help you organize your time and tasks
  2. Click on the Month/Year heading on the mini calendar. It doesn't appear to be a dropdown menu, but that's precisely the kind of functionality which is therein hidden. In a series of clicks, the mini calendar can be changed to display the future month of your choosing.

    You may have not realized you could click here and start jumping far into the future without clicking away from the Reading Pane
  3. Go from there. Any day in the future is clickable on your mini calendar, and the next click takes you straight to the "Day" look of the selected day in your Outlook calendar.

    After you've picked a future month, pick a future day
  • Tips
    The To-Do Bar can be hidden, if you'd prefer to not see the mini calendar at all. Think of the To-Do Bar as something you can toggle to hide, just like your Start menu, but that it's probably most desirable to keep it displayed, unless you have low monitor resolution or screen work space.
Source: www.wikihow.com

Kamis, 10 Desember 2009

How to Set Outlook Express To Leave Email Messages On The Server

Generally users of POP3 email like to download messages to their PC and take them off the central server. But sometimes you'll want to leave them there so you can access them again. Like most other mail client applications, Outlook Express can be configured to leave messages on the server indefinitely or for a specified period of time.
  • Steps
  1. Open Outlook Express
  2. Select Tools/Accounts.
  3. Click on the Mail tab, highlight YourAccount and click on the Properties button.
  4. Click on the Advanced tab.
  5. In the Delivery section, select the checkbox to Leave of copy of messages on server.
  6. Select the appropriate checkbox to delete the messages from the server after a certain number of days or until the messages are deleted from the Deleted Items in Outlook Express.
Source: www.wikihow.com

Rabu, 09 Desember 2009

How to Set up Microsoft Outlook

This tutorial will show you how to set up Microsoft Outlook to work with your e-mail account. These directions focus on setting up Microsoft Outlook 2003, but these settings are similar in other versions of Microsoft Outlook.
  • Steps
  1. Select Tools > E-mail Accounts from Microsoft Outlook


  2. Select "Add a new e-mail account" from the Email Accounts wizard window, and click Next.


  3. Select "POP3" for your server type and and click Next


  4. Enter your information as follows on the Internet E-mail Settings (POP3) window
  5. Click "More Settings"
  6. Select the "Outgoing Server" tab on the Internet E-mail Settings window


  7. Select "My outgoing server (SMTP) requires authentication."
  8. Select the "Advanced" tab and change the "Outgoing server (SMTP)" port to 80 or 3535


  9. Select OK


  10. Click Next


  11. Click Finish
  • Tips
    "smtpout.secureserver.net" is an SMTP relay server. In order to use this server to send e-mails, you must first activate SMTP relay on your e-mail account. Log on to your Manage Email Accounts page to set up SMTP relay. If you do not have SMTP relay set up and your Internet Service Provider (ISP) allows it, you can use the outgoing mail server for your Internet Service Provider. Contact your Internet Service Provider to get this setting.
Source: www.wikihow.com

Sabtu, 05 Desember 2009

How to Sort Emails and Addresses in Outlook Express

Are your emails and Address Book addresses all jumbled up with NO Logical Order. Outlook Express has a neat little trick to organize them.

  • Steps
  1. It is very easy for a novice user to accidentally make a mouse click in a box without knowing and rearranging the order of entries in both the email boxes and the address book lists.
  2. First we will deal with the Inbox, Sent items, Deleted box, the same rules apply to all mail boxes
  3. With Outlook Express open and one of the previous boxes displayed look very close in the boxes at the top etc. In one of these boxes notice a very light shaded triangle with either an up facing point or a down facing point.
  4. If you missed it, look closely just right of the words or or . Hey! there it is. This little triangle sets the sort order in the column where it is placed.
  5. Try clicking slowly two times on each word and and , note that each time a word is clicked the order of the emails changes A to Z ascending or A to Z descending.
  6. The common place for this triangle is in the column so your emails are sorted by date and time, up facing point sorts the emails so that the newest are at the bottom. Choose which ever you prefer to use.
  7. Outlook Express email Address Book is the same way, by clicking in the different header titles such as , you can sort the list.
  8. One difference is the header has 4 clicks at your command. 1st click = last name first ascending, 2nd click last name first descending, 3rd click first name first ascending and 4th click first name first descending. Play with it and set to your liking.
  • Tips
    This is a handy tool to find all the emails sent by one contact to locate an email that you may be looking for, click in the header and all the Jane Doe’s will be together and the Aardvark Smith emails will be together. Remember to set the sort order back to the column when you are done.
Source: www.wikihow.com